TaxHawk® Privacy StatementEffective: 07/16/2013
TaxHawk treats your financial and personally identifiable information as confidential and will not sell or rent any information. TaxHawk has been awarded TRUSTe's Privacy Seal signifying that this privacy statement and practices have been reviewed by TRUSTe for compliance with TRUSTe's program requirements including transparency, accountability and choice regarding the collection and use of your personally identifiable information. The TRUSTe program does not cover information that may be collected through downloadable software. The TRUSTe program covers only information that is collected through this website, www.TaxHawk.com. TRUSTe's mission, as an independent third party, is to accelerate online trust among consumers and organizations globally through its leading privacy Trustmark and innovative trust solutions. If you have questions or complaints regarding our privacy statement or practices, please contact us at webmaster@TaxHawk.com. If you are not satisfied with our response you can contact TRUSTe here.
Information Collection and UseTaxHawk is the sole owner of the information collected on www.TaxHawk.com. Information is collected in order for taxpayers to prepare and electronically file their tax returns. Tax return information is only disclosed to appropriate government and financial institutions in order to file tax returns and comply with Internal Revenue Service requirements. The data collected includes everything that is needed to prepare a tax return, such as names, Social Security numbers, birth dates, mailing address, email address, and any tax-related information (e.g. W-2s and 1099 forms). If a purchase is made, credit card information for a credit card payment or bank account information for an e-check payment will be gathered.
All personally identifiable information gathered during account creation and during the use of the application to prepare taxes is encrypted using secure socket layer technology (SSL).
At times, we may offer a referral service so that you can tell a friend about our products. We will ask you for your friend's name and email address. We will automatically send your friend a one-time email inviting him or her to visit the site. TaxHawk stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program. Your friend may contact us at webmaster@TaxHawk.com to request that we remove this information from our database.
We may use clear-gifs/web beacons in our HTML-based emails to monitor the effectiveness of our communication efforts. Links within email may contain campaign tracking codes to measure traffic. When you click on a link in an email or open an HTML email that includes a web beacon, we record these individual responses to allow us to customize our offerings to you.
Our third party tracking utility provider employs a software technology called clear gifs (a.k.a. web beacons), that help us better manage content on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user's computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We do not tie the information gathered by clear gifs to our customers' personally identifiable information.
Third-Party AdvertisingNo third-party advertising appears on the TaxHawk website.
Usage InformationLike most websites, TaxHawk uses log files and analytical software to track website usage. The information collected may include IP addresses, browser types, internet service providers (ISP), referring/exit pages, platform types, and number of clicks to analyze trends, administer the site, track user movement, and gather broad demographic information for use in improving the site.
Contests and GiveawaysContests and giveaways have their own terms and conditions and should be referenced before entering.
Communications from TaxHawkYour contact information (email address) may be used to keep you updated on the status of your return, remind you of important dates on the tax calendar, resolve any problems with transmission of your tax return, and provide a confirmation of credit card or direct-debit payments. If you e-file your tax return, an email will be sent to you stating whether the IRS has accepted or rejected your e-filed tax return. If problems occur with the transmission of your tax return, a customer support email may be sent out to explain the problem. TaxHawk also sends a confirmation email to serve as a receipt when a taxpayer uses a credit card or checking/savings account to pay for the TaxHawk fee.
TaxHawk will not use your information to market any third party product or service. Occasionally, TaxHawk will send out tax information or promotional material dealing with our products. These are considered optional communications and you as the recipient can specify whether or not you wish to receive this type of communication. This can be done while creating your account, by using the Edit User Profile portion of the application after signing in, by clicking on the "Update Email Preferences" link in the footer of every optional email or by following the instructions found at the following link: http://www.TaxHawk.com/subscriptions.jsp.
Service AnnouncementsOn rare occasions, it is necessary to send out a strictly service related announcement. For instance, if service is temporarily suspended for maintenance, TaxHawk might send users a notification via email.
Customer ServiceCustomer support for TaxHawk is provided through our tax application or email. When a customer support request is received, we will reply via the customer support portion of the application or email. If your personally identifiable information changes, or if you no longer desire to use our service, you may correct, update or delete it by signing in to your account and making any changes. However, once the IRS accepts your e-filed tax return, no changes can be made to your account that would change any of the information on the tax return.
We will retain your information for as long as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Legal DisclosuresThough every effort is made to preserve user privacy, TaxHawk may need to disclose personally identifiable information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our website.
Credit Card ProcessingIf during the use of our application you order a product that requires payment, your credit card or direct-debit payment will be processed by a payment processing company. The payment processing companies that we use do not retain, share, store or use personally identifiable information for any secondary purposes. No credit card information will be collected unless there is a payment due. Your credit card data is only used to process your payment.
Business TransitionsIn the event TaxHawk goes through a business transition, such as a merger, being acquired by another company, or selling a portion of its assets, the personally identifiable information of users will, in most instances, be part of the assets transferred. Users will be notified, via email and/or through a prominent notice on the TaxHawk website, 30 days prior to a change of ownership or control of their personally identifiable information. If as a result of the business transition, the personally identifiable information will be used in a manner different from that stated at the time of collection, users will be given a choice consistent with our notification of changes section.
SecurityTaxHawk maintains physical, electronic, and procedural safeguards that comply with applicable law and federal standards. When users submit sensitive information via the website, it is protected both online and offline. TaxHawk uses Secure Socket Layer (SSL) encryption technology to protect all sensitive information. SSL technology is the most commonly-used method on the Internet to safely transmit data. Access to your personally identifiable information is protected by a password, of your choosing, in order to maintain security for your account. Only you, or someone with whom you share your password, can access your account to make changes to your return or account information.
Along with using SSL encryption to protect sensitive information online, we also take great care to protect user information offline. The TaxHawk servers are located in a secure data storage facility with strict security measures and procedures in place. All user information, not just the sensitive information mentioned above, is restricted to only key employees who need the information to perform a specific job function (Example: the customer service manager). Furthermore, all employees are kept up-to-date on the security and privacy practices of TaxHawk. Before every tax season, as well as any time new policies are added, employees of TaxHawk are notified and/or reminded about the importance placed on privacy, and what they can do to ensure the security of user information.
If you have any further questions about the security at TaxHawk, you can send an email to webmaster@TaxHawk.com. No support questions will be answered from this email address.
Links to 3rd Party SitesOur Site includes links to other websites whose privacy practices may differ from those of TaxHawk. If you submit personally identifiable information to any of those sites, your information is governed by their privacy statements. We encourage you to carefully read the privacy statement of any website you visit.
Social Media WidgetsOur website includes social media widgets, such as the Facebook "Like" button, the "Google+" button, and other social widgets. These features may collect your IP address, the URL of the page you are coming from, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy statement of the company providing it.
Notification of ChangesIf we decide to change our privacy statement, we will post those changes to this privacy statement, the homepage, and there may be other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this statement, we will notify you here, by email, or by means of a notice on our homepage prior to the change becoming effective.
Contact InformationIf you have additional questions regarding TaxHawk's privacy or security policies, please send your question to webmaster@TaxHawk.com. No support questions will be answered from this email address.
Or, address your written question to:
TaxHawk - Privacy
PO Box 51048
Provo, UT 84605-1048